Terms and Conditions

Please read the following Terms and Conditions. Upon arrival to the Royal Coachman Lodge, all participants will be required to sign our Term  and Conditions form in person.

Covid Policy for the 2022 season updated 7.9.22:

We will be following Alaska’s Covid requirements, and the Lodge’s policies  for all guests.  The lodge will most likely have a more stringent policy than Alaska will.  We cannot allow any cases to get to our remote area or our lodge.  Please be extremely careful the week before departure, and during travel.  You do not want the guests before your week to cause us to shut down, so please extend the same courtesy to the clients that are coming after you.  If we have an outbreak at the lodge we might have to shutdown for a week or more.

Our crew will be either vaccinated, has had covid within 6 months, or will have quarantined, then tested negative after arrival at the lodge and had no interaction with anyone other than guests and crew.

For the most up to date Alaska information go to  https://covid19.alaska.gov/travelers/ as of right now there are no special testing or travel requirements.  We will keep our Terms and Conditions page up to date if there are any changes.

Our current Covid policy is that all guests will need to take a self administered covid test before their departure from home.  Please just take a photo of the results and bring them with you.  If you have had covid within the last month of your departure, you can also bring a positive test result as long as it is 10 days or more before your departure.

Thank you for understanding.    

Deposit, Cancellation & Refund policy

 A 50% non-refundable deposit is required within 10 days of making a reservation to secure a fishing confirmation. Final payment is due 90 days prior to departure; participants are responsible for total land costs and no refund will be made unless a replacement is found. There is no refund for any unused portion of the land package. Trip cancellation insurance will be offered to each registrant. Receipt of deposit and/ or final payment is acknowledgment that registrant has read and accepts cancellation/refund and responsibility clauses.

Responsibility & Release of liability

Visiting the Royal Coachman Lodge requires flying in DeHavilland Beaver or other small aircraft in wilderness country. Visiting the Royal Coachman Lodge also requires being transported in motorized water craft.   Passengers must understand and accept the risks associated with such means of conveyance. Travel schedules in Alaska can change due to adverse weather, strikes, or other factors beyond our control. This can cause delay and even missed connections. Such delays could impose additional cost to you in hotels or in changing airline tickets for which we cannot be responsible.  There is no immediately accessible healthcare, at BEST the nearest clinic is 2 hours away by float plane, and the nearest hospital is more than 4 hours away by medical evacuation.   Float plane transport or medical evacuation are not guaranteed to be available. 

Voluntary Participation

I acknowledge that I have voluntarily applied to participate in the Royal Coachman Lodge with knowledge of the hazards involved. I AM AWARE THAT THE ROYAL COACHMAN LODGE INVOLVES HAZARDOUS ACTIVITIES WITH RISK OF ILLNESS, INJURY OR DEATH WHICH MAY BE CAUSED BY FORCES OF NATURE, ANY ACTS OR OMISSIONS, INCLUDING NEGLIGENT CONDUCT OF THE ROYAL COACHMAN LODGE, SWEETWATER TRAVEL CO., NORTHERN WATERS, LLC, THEIR AFFILIATED AGENCIES, THEIR EMPLOYEES, OR OTHER AGENCIES KNOWN OR UNKNOWN. I am also aware that medical services or facilities may not be readily available or accessible during some or all of the time while I am participating in Royal Coachman Lodge. In order to participate in Royal Coachman Lodge, I am willing to accept the risks and uncertainty involved as being integral party of my experience at the Royal Coachman Lodge. I HEREBY ACCEPT AND ASSUME FULL RESPONSIBILITY FOR ANY AND ALL RISKS OF ILLNESS, INJURY, OR DEATH AND DUE TO THE NEGLIGENCE OF THE ROYAL COACHMAN LODGE, NORTHERN WATERS, LLC, SWEETWATER TRAVEL, THEIR AFFILIATED AGENCIES, THEIR EMPLOYEES, OR OTHER AGENCIES KNOWN OR UNKNOWN.

Release and Covenant Not To Sue

As consideration for being permitted by the Royal Coachman Lodge to participate in the Royal Coachman Lodge, I HEREBY AGREE THAT NEITHER I, NOR ANY OF MY HEIRS, PERSONAL OR LEGAL REPRESENTATIVES, OR FAMILY MEMBERS WILL BRING SUIT OR MAKE A CLAIM FOR ILLNESS, INJURY OR DEATH RESULTING FROM THE NEGLIGENCE OF ROYAL COACHMAN LODGE, NORTHERN WATERS, LLC, SWEETWATER TRAVEL, DAN VERMILLION, PAT VERMILLION, JEFF VERMILLION, THEIR AFFILIATED AGENCIES, THEIR EMPLOYEES, AND THE SUPPLIER OF THE FACILITIES AND EQUIPMENT I WILL USE DURING MY PARTICIPATION IN THE ROYAL COACHMAN LODGE.

Controlling Law

ANY CONTROVERSY OR CLAIM ARISING OUT OF OR RELATING TO THIS AGREEMENT OR THE PERFORMANCE THEREUNDER, INCLUDING WITHOUT LIMITATION ANY CLAIM RELATED TO THE ILLNESS, INJURY OR DEATH, SHALL BE GOVERNED BY ALASKAN LAW.

Knowing and Voluntary Execution

I have carefully read this agreement and understand its contents. I AM AWARE THAT THIS IS A RELEASE OF LIABILITY AND A CONTRACT BETWEEN MYSELF AND THE ROYAL COACHMAN LODGE, NORTHERN WATERS, LLC, SWEETWATER TRAVEL, DAN VERMILLION, PAT VERMILLION, JEFF VERMILLION, THEIR AFFILIATED AGENCIES, THEIR EMPLOYEES, AND THE SUPPLIER OF THE FACILITIES AND EQUIPMENT I WILL USE DURING MY PARTICIPATION IN THE ROYAL COACHMAN LODGE. IT IS MY EXPRESS INTENT TO RELEASE ROYAL COACHMAN LODGE, NORTHERN WATERS, LLC, SWEETWATER TRAVEL, DAN VERMILLION, PAT VERMILLION, JEFF VERMILLION, THEIR AFFILIATED AGENCIES, THEIR EMPLOYEES, AND THE SUPPLIER OF THE FACILITIES AND EQUIPMENT I WILL USE DURING MY PARTICIPATION IN THE ROYAL COACHMAN LODGE, FROM AND AGAINST ANY AND ALL LIABILITY ARISING OUT OF, OR IN ANY WAY CONNECTED WITH, MY PARTICIPATION IN THE ROYAL COACHMAN LODGE INCLUDING ANY LIABILITY FOR NEGLIGENCE OR DAMAGE, LOSS, INJURY, OR DEATH.